Forums: Index > Role-playing and simming > 2014 SciWorld

Join SciWorld through this page

Hello RPWikians,

I think it's my turn to ask the users and readers here some questions. (: Since I believe one of the main complaints of last year's version of SciWorld was a lack of transparency (about how the event was organized, who would be hosting events, etc.) -- correct me if I'm wrong -- and therefore I thought putting this on a forum thread for everyone to see would be a good idea. We could still decide a couple of things internally, but this could be a start already.

Things I know so far:

  • It'll take place sometime in March
  • It has been organized by SimEnc several times? Or at least SimEnc picked the hosts and stuff or something.
  • We need a hosting community
  • We need (enthusiastic) people to organize the events
  • 2013 SWOC made bad memories for a number of people (see next header)

Things we need to do (feel free to add up to this)

  • Apologize to Phoenix Roleplaying for what happened with 2013 SWOC
  • Find a host by late Jan or early Feb 2014
  • Work together with host to find people to host events by half/late Feb
  • Set dates (or at least starting date) for the event by half Feb
  • Make pretty pictures and advertise!! (early Mar)
  • Write blogs on the major simming / roleplaying communities (early Mar)
  • Have fun :3
  • Preferably also attend
  • Write article about 2014 SWOC on RPWiki

Uhh, yeah, that's it. Feel free to share your thoughts!

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2013年12月28日、04:26:49

Not sure how to reply on this, so just putting it in as an edit.  I'm really keen to assist with this.  I was under the impression that since Simming League (who ran SciWorld) had merged with Ongoing Worlds, that they would be handling it.  Let me know the details once you know what they are :)

Serosero (talk) 10:38, December 30, 2013 (UTC) sero 

Yes, editing's the way you reply to this P: basically this is like a wiki talk page, so just edit, indent properly, sign your post. Place a new header and/or restart indenting when a new item is brought up (though sticking to the topic is necessary. Your signature doesn't need to be 11px big btw, I just did that for mine because it contains caps and Japanese characters (it'd look shouty).
Now to respond to your message: that's strange. Nothing like that was mentioned in the comments on the merge blog or by Chas though. o.O Let's hope that either he or David will post here in response to this thread, that'll give us more clarification (I posted the both of them a message on their talk page).
I also did a quick google search for "Simming League merge" to find out more. I found this, but it was from before even 2012 SWOC. Though I have to say, I was already expecting (hoping?) for some blogs about 2014 SWOC to be on OngoingWorlds anyway. :p This wiki may have a blog function too, it's not our main focus.
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年12月30日、11:41:54
Well; if all else fails and a place is needed to host SciWOrld 2014 I can talk to my boss with DiasporaGames and see if we might not be able to offer some help. I know that we did in the past but I am uncertain (as I have not been around for awhile) how exactly that has gone in the past yearish since I took a hiatus from simming in general for awhile.
Jhina5422 (talk) 23:28, January 10, 2014 (UTC)
Well I'm personally also new to this kind of stuff (: Haven't been part of any of the communities that I know are written about on this wiki – haven't even heard of most. I personally hope for David Ball or Chas to pass by this thread soon.
I've also in the meantime noticed that SciWorld in the past happened no earlier than April, so the schedule I posted above may be somewhat too tight for what it is :p I'll suggest the following:
  • Finding host → early Feb
  • Finding people for events → late Feb
  • Setting dates → early Mar
  • Advertise → late Mar
(Also even if this event is not to be organized by us, brainstorming never hurts.)
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年01月11日、03:41:54
Don't forget to apologize to Phoenix Roleplay and everybody else SimENC and Chas screwed the last couple of years.
SciWorld has been held between March and May, so it doesn't have to be tied to a March date. In my experience to pull off SciWorld it takes about a 6 week push, so if we started that push now, we could still make the end of March if you all wanted to, although at this point in time mid April and beyond would be more responsible.
The best thing right now is to put out some teasers... on the main page of this wiki, on Facebook, at OngoingWorlds and PBEMPlayers and other places where simmers/role-players hang out, and also making direct out reach to club leaders, mentioning that SciWorld will be this spring and inviting people who are interested in helping to host and organize this year's convention to come here, post their interest, and post their thoughts.
Once we get a critical mass of people here, the best approach will be to settle upon a date among that group of people (as these will be the eager beavers, it'll be important to work around their schedules so we can maximize the number who are available).
Once a date is picked, the 2014 SciWorld wiki page can begin to be filled out in earnest - meaning people can begin to pencil in the schedule with events. On a few occasions attempts have been made to plan out a grand schedule and then find people to host the scheduled events, but those attempts have always ended in failure. The best, and as far as I'm concerned, the only approach to scheduling SciWorld is to do it organically. You make up a schedule with blank time slots, and if someone wants to host an event during that time slot, you give them the time slot.
There has always been a master scheduler - someone whose job it was to fill out the schedule - although with a wiki I don't know if this is necessary. People could just edit the page directly to fill in the event info for time slots they want to host. However, there will still have to be decisions made - perhaps by one designated person, or perhaps by the community at large. In my experience, the three biggest decisions are 1) striking a balance in the schedule... if possible you want to have a diverse schedule... for example, you don't want an entire evening of Star Trek events, or you don't want trivia sessions back to back, or on the flip side you may have a large gap in the schedule... someone wants to run their event at 1pm, and you can't find anyone to run the next event until 4pm... that requires some coordination to move people around, perhaps by an hour or to within the same day if they are available, perhaps to another day. 2) To weed out hosts or events... every SciWorld, I've always had someone propose an event that was out of the scope of SciWorld or have someone want to host that I just didn't feel comfortable hoisting. These things have to be dealt with - sometimes you can get people to reshape their event or get them to agree to propose and host a different event instead. Sometimes you just have to refuse people. 3) Helping people flush out ideas... perhaps this is a subset of 2, but I've always viewed it as a different thing. You'll get plenty of people who want to host, but have no idea what they want to host... or who have a general idea... I want to talk about Star Trek simming... that you need to help flush out to make into a more specific topic. It's important to work with these types of people as they can be valuable hosts, but they need hand holding to bring them on board... you can't just assume they'll be proactive.
At any rate, once a date is picked, people will begin to fill in the schedule. As you get closer, the schedule will fill up further. However, even with only a week to go, the schedule usually has a lot of holes in it - and no matter what I've done, many people don't finalize their timeslot or event until a few days before the convention is to begin. Even after the convention begins, the schedule is always in flux as people sometimes need to move their times around, or see a gap in the schedule later in the day or on the next day and decide to fill it in by hosting an event at that time. It would be nice to avoid all the last minute rush, and if anyone can find a way do so, please do. At any rate, this is also something the scheduler has always done - to work with people at the last minute to accommodate changes in people's schedules, to fill any remaining gaps in the schedule, etc. If we decide not to have a formal scheduler this time, it'll be something the community will have to come up with an approach to handle.
Still, with that said, once the date is picked, about a month prior its a good idea to make another advertising push... a save the date kind of thing... go to the sites where roleplayers hang out... reach out to club leaders, etc... tell them when the convention is, encourage them to attend, and also to host an event if they are interested.
When you get into the window of two weeks prior, and up until the convention begins, is when you want to make a hard PR push... since a majority of people really don't know their schedule beyond two weeks out anyway, this is when the majority of people who want to host begin to commit to specific time slots, so its also the time you want to make sure SciWorld is in the front of people's minds.
In addition to having PR to get hosts, you want PR to get people to attend... reminders a week before, the day before, and each day the convention occurs are good things. In years past, sites would have 'reporters' who would write up a day's summary of the events, which was another good PR angle, but that hasn't occurred in years.
All of this PR of course needs someone or people to do... either someone officially designated, or a community effort.
During the convention itself, you need a master of ceremonies (MC). This is a brave soul who is able to attend most (if not all) of the convention. The MC opens and closes the convention, makes sure events start and end on time, announces what events and hosts are up next, does what they can to help people with the chat (answer technical questions and the like), and if necessary deals with troublemakers. As SciWorld has expanded to run in both European and American timezones, you'll most likely also need assistant MCs who can cover specific blocks of time the MC can't attend. On the flip side, you could also decide to do away with one main MC and just have people agree to MC at different times throughout the convention. However, as it's important to keep the convention running smoothly, and as things come up (such as a host doesn't attend, etc), I've always found it important to have one person designated as the MC, and the MC designates assistant MCs for times they can't attend, as since chat rooms move quickly, there isn't much time to deliberation, so I've found its vital to have a clear person in charge and a clear chain of command.
So that's the key points I can think of for the moment!
As far as the history of who ran SciWorld in the past... the League or Ongoing Worlds, you can find the info here. On a larger front though... all of the League events have been scattered. For example, FallFest and SciWorld went to OngoingWorlds for a period, although SciWorld was spun off after a year, and I'm not sure what the official status is of FallFest... if its an OngoingWorlds event officially, or its like SciWorld and is an event OngoingWorlds help's promote but no longer officially runs.
Hope all of this helps! --ChasTOL (talk) 22:03, February 15, 2014 (UTC)
In terms of dates, could I suggest it being around the Easter weekend? That's a three day weekend in a good number of countries. I agree the schedule should be just as European friendly as American. Silent Hunter UK (talk) 17:34, February 19, 2014 (UTC)
Behind on reading all of this, but for reading and organizing ease I will put a couple of headers below so we can discuss each aspect separately. Let me know if I missed any.
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月19日、08:27:01
One thing I know from my own experience with SciWorld is that a club will commit to hosting the entire event, but then they may not have done all that was necessary to secure events so Chas ends up scrambling at the last minute in order to fill the majority of the slots with speakers, sims, and presentations.  Strong organization and planning should hopefully prevent the last minute scramble as we've had in the past, although it doesn't hurt to have a back up plan just in case someone drops out at the last minute and leaves a hole in the schedule.
ZaniaJT (talk) 12:13, February 28, 2014 (UTC)
I compeltely agree with Zan on this one, all too often I've seen a scramble at the last minute to fill slots. I like the idea of having back up plans ready to go, and am willing to volunteer for creating a couple extra discussions or silliness to have on hand. At least on the times when I am available to participate. (Tavey)
What needs to happen is, while there is a host group, more than the host group needs to be helping with advertising and organization. An individual or two from other groups should assist. This is very much a group effort.
JerenYun (talk) 02:22, March 3, 2014 (UTC)
I can put something on my blog. Also, what about a YouTube advert? Silent Hunter UK (talk) 17:14, March 12, 2014 (UTC)
Are we dead in our discussion here folks? Voting for the date should be closing soon, and we got a nifty lookng graphic for everyone's viewing pleasure! Surely we can do this. MistyW (talk) 05:14, March 25, 2014 (UTC)
Just an FYI, I made a proposal to Bravo Fleet for them to run their own online simming convention (help them rebuild their internal community) and they're keen and currently nutting out details.  They're aware of Sciworld and have no problem with their peeps being involved with it.  Will keep you (and them) informed of dates, etc so the two events won't clash :) Serosero (talk) 07:34, March 22, 2014 (UTC)
Cool. Please do keep us posted. We've selected May 1 to 3 for SciWorld this year. Although even if its at the same time it doesn't have to be a clash. I'm sure we can coordinate!--ChasTOL (talk) 01:10, March 28, 2014 (UTC)

Advertising Edit

As Chas said, we best post teasers out. Besides that, I think we may best need to find a list of what communities are OK with us using their forums/blogs/etc. to advertise this event on. Best to ask their administrators or whoever is in charge (title of this position may vary depending on the community), I think.

Do we make a new logo for this, to indicate that we're giving this a fresh start? Or use the one of last year, to show thiat we're still the same community (because throwing everything upside down might be too radical)? We could also start a poll/small vote about this of opinions vary wildly.

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月19日、08:27:01

Maybe a combination of the two? Mixing last years logo with new qualities, to show that while it is the same community, so to speak, but that SciWorld is getting the fresh start.
MistyW (talk) 16:02, February 20, 2014 (UTC)
I like the idea of a new one, and I like Misty's idea of combining old and new. Now who is good at making graphics?--ChasTOL (talk) 04:33, February 24, 2014 (UTC)
I can ask my boyfriend, if no one objects or steps forward to work on making the graphic. MistyW (talk) 03:00, February 28, 2014 (UTC)
I have no objections Misty!--ChasTOL (talk) 22:50, March 2, 2014 (UTC)
For advertising, I think we should really make this as wide spread as possible, and integrate social media in addition to blogs, forums, etc.  The more we can get the word out, the better.  A Twitter feed and Facebook fan page can definitely help to increase exposure - and, if we do not include a year within either one, we can re-use those accounts again in the future without having to recreate the wheel.
ZaniaJT (talk) 12:13, February 28, 2014 (UTC)
I can help with the twitter feed. As some of you already know.. I adore twitter and will happily push .. I mean advertize.. away on there. (Tavey)
As FSF Communications Director, I run the @SimmingNet feed. I can assist with any push as well.
JerenYun (talk) 02:22, March 3, 2014 (UTC)
Thank you all. Tavey, Jeren, if you could, begin your efforts by asking people to help select the date for this years SciWorld by visiting the vote page and entering their preferences. Z, do you think can take the lead on Facebook? And is anyone able to take the lead on reaching out to blogs?--ChasTOL (talk) 22:45, March 9, 2014 (UTC)

Okie.. uploaded the image here. If folks could give it a gander and a yay or nay.--MistyW (talk) 03:31, March 19, 2014 (UTC)

I like. Thank you! It doesn't seem like we have any objections, so I say we declare it to be the official logo.--ChasTOL (talk) 01:11, March 28, 2014 (UTC)

Is there anything that can be done to clean up this uncategorized stuff at the top? Like give it some categories, move things to existing categories if they relate? etc?--ChasTOL (talk) 02:35, April 4, 2014 (UTC)

Host Edit

Probably the most important thing... finding a host. Are there any requirements for hosting? Is it doable to find a host by about March 1? Do communities apply for this or do we ask communities if they want to take the host position? What part does being host play in the organization? I can imagine the host may like to have some influence on the choice of people organizing the events or what-not, but not sure. A lot of questions here lol :)

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月19日、08:27:01

We need chat rooms in which to hold the convention, so in that sense whatever server we use will be the host. One possibility is to use the wikia chat rooms if they can accommodate us. Another is to settle upon a dedicated, neutral irc server for SciWorld to use.
In a different sense though, for the past few years, SciWorld got into the business of designating a "host" club. This is an idea I don't like and want to get away from. SciWorld is about creating a neutral space where people can come together regardless of rank or club affiliation. Awarding the convention to a specific club undermines that goal. Equally, the idea of a host club creates unnecessary competition and friction between clubs... and it's just not the big scale mentality that goes into having clubs bid, and then lose out, and the turmoil that can cause. It's also the small scale... a person asking themselves... do I want to open up my game for a convention being hosted by another club? Do I want to help run an event for a convention being run by a club that is my (rival, enemy, etc)? Plus, from the point of view of organizing, SciWorld does not have the luxury of outsourcing itself every year. It's a shoestring operation and I'm lucky if in any given year I can get one or two people who can really help with all the major grunt work that goes into putting on the convention. It's vital for the organization of the convention to be open to anyone we can get. If instead the focus goes into a host club, it shifts everything. Instead of getting people who are focused on the convention and putting them to work right away, you first have to have a process to select a host club. You then have to put the few SciWorld people you have to work helping the club and its people get organized instead of just putting people to work right away on the convention itself.--ChasTOL (talk) 00:24, February 20, 2014 (UTC)
I wholeheartedly agree about the friction and whatnot that having SciWorld hosted by a club or group could cause. What are the other options available? And how accommodating are the options? I tend to ask a lot of questions. Is it possible to just set up a couple of IRC chatrooms to use for use of SciWorld and any other time such is needed?MistyW (talk) 22:34, February 20, 2014 (UTC)
Actually throwing overboard the hosting idea doesn't sound like an all that bad idea. I thought that it was one more way have different clubs get a big representation every year (since this club then got to do the introduction ceremony). Gotta say it would avoid things like last year if we didn't have to pick a host. The reason I put this thread up is actually because I wanted to allow people from any club to have their say and such, hope that this is indeed working :3
As for alternatives... I know one alternative is that we "host" it, since we are (or do our best to be!) a neutral platform for all clubs and communities. The only requirement is for people to have a Wikia account to enter the chat, but I think a fair number of people already do because they wrote about their communities and sims/role-plays. We could alternatively also create an IRC, or use the IRC of Hvetshran Wiki, which I am ChanOP of and which already has two bots.
Another alternative is that we look up other neutral platforms to help organize this event, but I don't know many, so for that I would depend on you guys' knowledge to fill me out (:
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月21日、08:04:13
Could we still host it here, but allow clubs to bid for the introduction ceremony? Silent Hunter UK (talk) 20:04, February 21, 2014 (UTC)
Silent, as you do care deeply about this subject, could you please share your thoughts? Why do you think it is important to have a host club, even if just for the opening ceremony? What value do you think it brings? etc? Things along those lines. Do you think it'll help bring more people to SciWorld? Do you think it'll be beneficial to promote a new club each year, etc?--ChasTOL (talk) 03:47, February 23, 2014 (UTC)
I think it helps the club gain a platform and a considerable amount of prestige, as well as boosting that community in organising something together. I cite the Olympic Games, which generally causes the cities that host it to come out with considerably improved infrastructure. Silent Hunter UK (talk) 09:52, February 23, 2014 (UTC)
I think an advantage for us would also be that it improves the relationships between the hosting club and RPWiki. If it's just the opening ceremony, we could call it an event available for people to volunteer for? In that case I'd personally like to also participate in the ceremony, or that two people from different clubs organize it together, idk. Or is that kind of cooperation difficult to organize?
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月23日、02:40:06
It would give the club prestige, and hopefully encourage that club to become more involved with the wiki. However, while it's good to aspire to something, a few day chat event that several dozen people attend is a far cry from the Olympics, and I doubt SciWorld will ever do much to improve the host club! Plus, is SciWorld the appropriate venue for one club to gain prestige over others? There are a number of other events and awards out directly aimed at giving clubs prestige. And there's still the very real risk of clubs that don't get to host becoming upset.
The best way I've found that a club can gain a benefit from SciWorld is to put on one or more events that show off their sims and their top members, and to be engaging at that event, chat people up, and from that you'll make connections, maybe gain a new member or two, and leave a good impression about your club with everyone.
The opening ceremony with SciWorld though has always been rather boring. It's just the MC welcoming people and declaring the convention open, and people chatting politely for half an hour. If a club got to host the opening ceremony, I don't know what more they would do than just do that. If, however, you all can come up with a more exciting program, that would be fantastic... maybe bring back scrolling chat room art! Maybe stage some sim opera? Maybe let clubs introduce themselves? Again, none of that would directly be one club hoisting the opening... but if a few clubs could come together to put on something interesting, it would both be in the spirit of SciWorld bringing people together, it would be open ended that anyone could take part (avoiding the probelm of having to reject clubs), and the involved clubs could get the prestige of... "This year's opening ceremonies brought to you by a, b, and c."--ChasTOL (talk) 04:30, February 24, 2014 (UTC)
What about approaching an IRC network like darkmyst (again)? Serosero (talk) 11:23, February 25, 2014 (UTC)
Or, what about putting up a wordpress site for Sciworld and utilising Livefyre?  That would mean each event could be in a separate post and Livefyre allows for live chatting and commenting.  It would also mean you have an instant transcript.  And you also have the option to use Google Hangouts could be used to conduct the event or to post in an already recorded youtube or audio or text or pics...  Here's an example of a site that uses Livefyre and Google Hangouts for their events Even after the event has ended people can still make and reply to the comments--which is good for those of us not in an American / European time zone :P
Another example of this is happening right now with IndieRecon, an online conference for indie writers, see here Serosero (talk) 21:25, February 25, 2014 (UTC)
I caught something a bit up this conversation, that I would like to address - I feel very strongly that we need to be sure that people know that no matter where the event is held that it is neutral territory, so to speak. I know that in the past there has been a perception that this is not the case (which I know is not true, but jus' saying). (Tavey)
Can we have something like "SciWorld 2014, in associated with X? Silent Hunter UK (talk) 17:14, March 12, 2014 (UTC)

09:12, February 26, 2014 (UTC)09:12, February 26, 2014 (UTC)~~

Wikis are great for the storage of information and, if necessary, discussions like this, but I wouldn't host SciWorld here.  Not everyone is very knowledgeable with wikis, nor do all groups require that wikis be used as part of the individual sims.  Myeself . . . I'm horrible with wikis and can barely do anything beyond just post and add a signature.  Beyond that, forget it.  I have no clue what I'm doing and wouldn't be able to contribute in any way, shape, or form.  We would be discriminating against those who aren't capable of doing anything with wikis if we hold it on a medium like this.

I do have access to a neutral, stable, IRC server if we wanted to host SciWorld there.  I know the server owner, and he recently changed the name to make it more open to use by others (instead of being limited to one specific fan organization), so he's inviting traffic and additional use.   It wouldn't take much to get permission for us to run SciWorld there.

ZaniaJT (talk) 12:13, February 28, 2014 (UTC)

IRC is what we've used at SciWorld for a number of years now, but I'm getting the feeling it something only us old timers are comfortable with, and that a lot of new players may be turned off by irc. Given that, I'm open to trying something new... the chat rooms here at the wiki are quite nice, visually pleasing, and easy to use. Serosero mentioned Livefyre. I'm not that familiar with it, how does it work? Although I do like the idea of instant transcript, and the ability to allow comments even after the event has finished. Google Hangouts was also mentioned, but my concern there is not everyone may have a Google account, or want to sign up for Google Plus.--ChasTOL (talk) 22:48, March 2, 2014 (UTC)
I meant to suggest Google Hangouts on Air so that the presentation can be made visually to people in real time. Serosero (talk) 05:24, March 3, 2014 (UTC)
Livefyre is, from my experience, a comment platform typically used for operating comments on a news article. It would provide a way to let people see other comments and add their own over time, but I don't think it is a live chat system by any means.
I know some see the DiasporaGames IRC as being FSF-run, as our resources go into supporting it, but we would be open to hosting the chat this year, as well.
JerenYun (talk) 02:22, March 3, 2014 (UTC)
Livefyre is a commenting system, but there are people that are using it as a 'live' commenting system to encourage viewer discussion for their video casts which are run live as well.  Using both means those who can't attend at the time of recording can still participate after the fact and others can then reply to them.  Was just an idea based on what I've seen used outside of simming. Serosero (talk) 05:24, March 3, 2014 (UTC)
That works great if the SciWorld presentation is a video or audio stream. Most of my recent contributions have been live video through Ustream, and I would use the IRC chat for audience feedback and participation. 
However, most of the events are not live video or audio but chat based. Therefore, it would make sense to use a chat room to run the event, as that is how most of the presentations are handled anyway.
JerenYun (talk) 16:24, March 3, 2014 (UTC)

Date and time Edit

Date and time

Around easter (weekend of April 19~20) is fine with me. I think I don't really have anything planned. It would indeed allow more flexible times, for instance until midnight or a little later for Europe, since Europeans wouldn't necessarily have to get up early for work the Monday after. The evening would at the same time also be around noon or through afternoon for Americans, so no getting up early on that side either -- maybe just skipping one event to have lunch, but that's it.

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月19日、08:27:01

That's a good option, unless a lot of people plan to travel and won't be online! I don't know what the custom is in Europe, but in the US, even if people are not religious, Easter is still a day people spend with family, so we may want to avoid holding SciWorld on Easter itself. Silent (in a response my long rambling above) mentioned its a three day weekend in the UK... is that Friday to Sunday, or Saturday to Monday?--ChasTOL (talk) 00:40, February 20, 2014 (UTC)
It's actually a four day weekend here; Good Friday to Easter Monday. In fact, it's a big TV weekend; most of the new runs of Doctor Who have launched then, but the Capaldi series is due for the autumn. Silent Hunter UK (talk) 18:10, February 21, 2014 (UTC)
Depending on where you are in the US, that Holiday weekend might be a three day, but as Chas said, a lot of people will spend it with family.. But.. I will go with what the majority decides.MistyW (talk) 14:48, February 23, 2014 (UTC)
I like that suggestion. May 1-3. MistyW (talk) 17:50, February 23, 2014 (UTC)
Alternatively, the weekend of May 1st (May 3 is a Saturday) is also a long weekend in my country, since May 1st is officially a day off and falls on a Thursday, a lot of employers give people Friday off as well. Not sure if this is the case in other countries though.
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月23日、02:54:06
We don't have May Day in the United States as a holiday. Our main May holiday is Memorial Day, at the end of the month. That's a bad time though to plan an event as a lot of people like to travel or have barbeques on that weekend. It sounds like Easter gives us the best opportunity at finding a time where both Europeans and Americans will be able to attend. In the last few years, SciWorld has been Thursday to Saturday, and we've had success with that, but we could also try Wednesday to Saturday as well if we think we can get enough events to cover 4 days. So April 16 or 17th to the 19th. Thoughts? --ChasTOL (talk) 03:28, February 26, 2014 (UTC)
How many days is it usually?  I don't see how four days could be filled unless the past few years has seen a large number of presenters / participants? Serosero (talk) 05:25, February 26, 2014 (UTC)

(restarting indentation) I think it's "International Workers' Day", May Day (ironically) may fall in November even. :P Besides that, doing it from May 1st~4th would allow for these first events to match Aussie/Murican time. Since most European countries, including UK, France and Germany, have May 1 off, they could stay up some longer to attend or participate in the first couple of events.

To make this example more specific, putting the first five events from 22:00-3:00 or 10PM to 3AM in London/UK, would render 2PM to 7PM in San Fransisco (USA) and 5PM to 10PM in New York (USA). It would be Friday in the eastern hemisphere already, rendering 4AM to 9AM in Perth and 7AM to noon in Melbourne. If it's seven instead of five events, it'd of course end two hours later.

I'm aware that most of North American and Australian RPers may be working people, but apart from the very western end, most of America will be home already to participate in a fair number of the events. If we say everyone gets home at six, then Eastern Time people will only miss opening ceremony, Central Time people will be able to attend 3 of 5 events, Mountain Time people 2 and Pacific Time people get the last event. For Australians it will be the other way around: people who leave at 8AM in Melbourne will get only the opening ceremony, while other zones can get up to four depending on how early they're willing to rise. That's not calculating people who may have free anyway, who're willing to take a day off or who work really late/early shifts or night shifts.

It's not ideal, of course, but in my opinion you can't find a time and date that's good for everyone. For me either the Easter weekend or the first of May is fine. And to answer Sero's question: it'll all depend on whether or not we have a lot of people willing to organize events. We can start with slots we want filled for sure, and then continue to the optional ones if we have more people to organize than we have events on three days. As you can see in the 2013 SWOC page, it's 5 + 9 + 9 events on three days, a total of 23 events.

PS: the schedule I described above could be one for Thursday April 17 (Friday in Australia) too. Just some random thoughts to make this more concrete.

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月26日、09:03:52

As far as dates, I must remind everyone that although it would seem odd, but make sure that we avoid the dates of April 14 through 22. That is the dates that are Passover for this year and as such are going to be the dates of Spring Break in many Universities in the United States. That is normally a slow time for simming, plus it's a time that would lead to us isolating a large group of players also...our Jewish players. Add the fact that it's also the Easter season and we totally would have a slow SciWorld. A week or two later would probably be better.  TTTigress (talk) 09:12, February 26, 2014 (UTC) Definitely a point there, with those dates! It seems that setting the date and time for this is the most pressing. I would suggestion that both the dates and the times, remain as close as possible to the previous years. It would give a more solid appearance of SciWorld. I hope I've made sense...Anywho, that being said, I can't actually suggest any dates because I have a busy spring ahead of me. I will gladly help plan and organize, but depending on the dates we decide, I might be unavailable, or only able to drop in and see how things are going.MistyW (talk) 03:13, February 28, 2014 (UTC)

Generally speaking, I think we've found the most success with early May when it comes to SciWorld.  And if we are going to have some times that will appeal to those in the UK, then we'd want to plan it to not only run several days (at least three, minimum), but also have it run into a Saturday.  The events for those in Europe, etc could be scheduled for that day and it would also be perfect since most in the US don't work on Saturday so they could have a chance to attend as well.

ZaniaJT (talk) 12:13, February 28, 2014 (UTC)

I tried making a sample schedule with 20 event slots at different times now. You can find it at User:Yatalu/SciWorld, though it looks a bit like a colorbook. As long as no summer or winter times change, it can be easily moved a week forward or backward in time.
Green would mean "possible for even most working people", red is "I wouldn't stay up for this" and yellow would be "reasonable weekend times, unless you work". You're free to give any feedback on this, but keep in mind that there'll always be time zones for which a certain time won't work.
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月28日、01:50:16
It sounds like we're leading to May. Thursday May 1 to Saturday May 3? --ChasTOL (talk) 22:42, March 2, 2014 (UTC)
How should we formally select a date? Should we put May 1 to 3 to a vote... at least as a starting point, and should we end up with a lot of events, we can always expand the schedule out by another day or two?--ChasTOL (talk) 03:01, March 5, 2014 (UTC)
Agree, put that as a vote. Silent Hunter UK (talk) 20:49, March 5, 2014 (UTC)
I actually put all possible weekends up on a vote page (thought an event as big as this could use one). Here you go:
Role Play Wiki:Vote/2
Feel free to only support May 1~3, or any weekend you are able to attend. I added all weekends from Easter to halfway May, we'll see which one turns out as the best. I'll also see if posting this anywhere else may be useful (if you would like a link to be posted on your community, let me know).
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年03月05日、10:29:31
I think May 1 until 3(4) has this. Silent Hunter UK (talk) 22:59, March 25, 2014 (UTC)

Since the voting is over with and the winning date announced -Role Play Wiki:Vote/2 - we can now move forward with the hosting and scheduling of people and events. Surely everyone hasn't completely disappeared....MistyW (talk) 22:32, March 27, 2014 (UTC)

Awesome, glad we settled upon a date! I'll update the SciWorld 2014 page this weekend to reflect that fact and put up some table templates that people can begin to fill out as they sign up for timeslots and events.--ChasTOL (talk) 01:08, March 28, 2014 (UTC)

As seen on Role Play Wiki:Vote/2, a date has been decided upon now. 2014 SciWorld will be held on:

Thursday, May 1 — Saturday, May 3 (+ Sunday, May 4)

I will figure out an easy system to apply for hosting events now.

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年03月29日、03:10:42

People for events Edit

People for events

Well, yeah, as said, this would likely depend on the date and times set. So we'll leave this header here for people to mention they're interested if they feel like doing so already.

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年02月19日、08:27:01

We're on unscheduled hiatus at the moment but we do podcasts and might be able to hold a special one for Sciworld Serosero (talk) 11:23, February 25, 2014 (UTC)
I can definitely host a few events, including discussions and a game or two.  We had some success last year with the Starfleet Feud (similar to the Family Feud), and hopefully we can continue with that game.
ZaniaJT (talk) 12:13, February 28, 2014 (UTC)
I would absolutely bring Torchwood Ten into the mix again. I always enjoyed the sort of round robin trivia events and discussions on fun ideas. I feel that it may be important to bring that sense of fun back to SciWorld again, especially as there have been a number of discussions surrounding the decline of the hobby in recent years. (Tavey)
Phoenix would be up for something. Yatalu, do you mind posting on our forum? Silent Hunter UK (talk) 20:49, March 5, 2014 (UTC)
Hey, yeah, I'm kinda avoiding to answer on this section yet because I'd like to set dates first. After all, for many it might depend on the weekend whether or not they'll be able to host the event. Unless you mean just posting the announcement that SciWorld's been discussed in this thread, providing a link?
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年03月05日、10:09:24
The announcement about the discussion please. Silent Hunter UK (talk) 22:43, March 7, 2014 (UTC)
I see you've done it, thanks. Silent Hunter UK (talk) 17:14, March 12, 2014 (UTC)
I'd be interested in doing something on roleplaying foreign characters; adding aliens to that mix too. 17:14, March 12, 2014 (UTC)
I created a blank schedule for the convention. You can add to it by editing here.
Please keep in mind this is just a rough place holder. Right now it covers May 1 to May 3. We can expand it to May 4 if demand dictates. Also, right now there's only space for one chat room; again, as we decide, we can expand to have additional rooms, but for a first pass, we should focus on filling up one room before expanding. Lastly, the times run from 2PM eastern (US), which if my match is right 7PM GMT (once Europe switches to daylight savings time) - someone please check to make sure I'm correct on that - to 12AM eastern (US), which is 9PM Pacific (US). If people in Europe want to start earlier (especially on the Saturday), or if people out West in the US want to go later, that's fine.
As far as filling it out, how do people want to proceed?--ChasTOL (talk) 00:20, March 31, 2014 (UTC)
Would you like me to ask the SLA Potemkin if they would run a sim for SciWorld this year? They run on Thursday evening, 10pm EST. Sim usually lasts two hours. Last year they were open to visitors attending in their usual chat room, and I suspect that this year would be the same.
The best time for me to run a Torchwood Ten sim would be Saturday afternoon, I may be able to get some of the UK players from the Sim in too then. 

Offering to host events is from now on to be done on User:Yatalu/SciWorld.

  • If you're contributing anonymously, please send an email to for confirmation that you are indeed hosting the event. Start the subject headline with "2014 SciWorld:".
  • If you're contributing while logged in, please put in your profile or in Role Play Wiki:Userlist who you are on other communities, so that we know what club(s) you're affiliated with.

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年04月02日、06:07:37

As stated by email to several people, the surviving members of the Oberth Seven are presently in discussion to possibly host a discussion about the very early days of simming and what we have seen as to what we wanted. YATTA, I will submit the formal proposal and time for the event should everyone agree and be avalible.  - TTTigress (talk) 00:43, April 3, 2014 (UTC)

We need to move the Friday schedule massively forward or the Saturday Block 4 schedule back; at the moment there are no good times for the British players as Friday is a working day. Silent Hunter UK (talk) 18:02, April 3, 2014 (UTC)

The schedule can be stretched or squished as needed! Right now what is up is just a placeholder for people to begin to fill out. I would say give people a bit of time to start to add events, and once we get a better idea of how it's shaping out we can adjust accordingly.--ChasTOL (talk) 02:34, April 4, 2014 (UTC)
I can't fill a slot in until I get a time slot suitable for me; the currently schedule is massively unfair to Western European players. Silent Hunter UK (talk) 21:39, April 5, 2014 (UTC)
Would it be possible to add some time on Saturday afternoon EST (so I can include my UK players for Torchwood Ten)? That might also work well for Silent Hunter too? Tavey


As for "location", I've heard that there are some concerns with taking the Wikia chat as permanent location to hold the events. Advantage of Wikia chat is that the layout is quite smooth and that it does not require extra setup. Disadvantage is that it requires a Wikia account. Prior experience is something that can be both a pro or a con: people from Wikia (fresh blood!) will be more keen to join a Wikia chat, though I'm not sure how many of them will turn up, while people who participated in SciWorld or other events before will be more familiar with IRC.

As I'm not sure if people hosting events would be willing to risk having a smaller audience by putting "1 IRC and 1 Wikia chat room" as location to host events, I would suggest the following:

  • 2 IRC rooms for events (for instance #2014SciWorld1 and #2014SciWorld2)
    • Easier loggable (or so I heard), more like 2013 SciWorld
    • I will be asking for the Xertion admins if they are okay with me hosting it there (to stay unconnected with established RP communities), but
    • People with prior IRC ChanOp experience can volunteer to be ChanOp in one of the SciWorld channels
      • Could take up to 5~8 Ops per channel (depending on how many volunteer) so that there's at least 1 in the chat all the time
      • Preferably ChanOps from a couple of different communities so that it's balanced out
    • + a bot could come in handy.
  • 1 Wikia chat room (on roleplay.wikia) open 24/7, meant for offtopic/OOC/random chat.
    • Will not be logged, handier for Wikia users
    • Chat moderators will be mods/admins from this wiki (who're familiar with the feature)
    • If there is a need for chat bans, they will not be turned into wiki bans and will be maximum 1 week.

If you guys Support Support - or Oppose Oppose - this suggestion, feel free to post it here so we can make the decision quite quickly (:

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年03月29日、03:43:22

Extra note: Xertion said we're more than welcome to host SciWorld on their network. If you guys like the above idea, I will set up the channels sometime next week so that

  1. people can register their desired nicknames already and
  2. when the people who're approved as ChanOp have their nick registered, put them on the auto-Op-list thing.

ChanOps will have not much to do, btw -- just make sure to keep the channel free from spam/vandalism and very bad language. Also, in the following years we'll see if we'll use other networks (such as the ones people offered above). I'm just familiar with Xertion so it makes it easier for me to organize this all.

YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年03月29日、06:02:56

Does Xertion requre actual registration to use? Silent Hunter UK (talk) 22:16, March 29, 2014 (UTC)

I suggest going with a location will be easiest for the MC (if there is one) and the folks doing events.MistyW (talk) 00:00, April 3, 2014 (UTC)
No, it does not. Like every IRC, registering is optional. But if you register a nickname, no one else will be able to take the name. This will allow me to have the channel bot hand out Channel Operator rights automatically.
YATTA ヽ( ° ヮ° )ノ @fandom ☆ | 2014年04月02日、10:06:09
OK, Support. Silent Hunter UK (talk) 18:03, April 3, 2014 (UTC)